Scroll through the detailed users guide below

  

Get Started in Three Easy Steps

Step One

• First you will need to register as a member. Click on the Registration tab on the manageyourfilm.com home page and complete the form. No payment required.

Step Two

• Log in with your user name and password to access you’re My Home page. The log in area can be found in the top right corner of the manageyourfilm.com home page.

Step Three

• From your my Home you can now start a production, access your existing productions or access any productions you have been invited to.

 

Start a Production or Access a Production

Start up a production

• If you’re ready to start using manageyourfilm.com for a production then you will need to purchase a subscription. You can only do this if you are a registered member and you are logged in to your member home page called My Home.

• When you have logged into your My Home page, click on the Create New Production button.

• Enter the required information about your production and click on the Create Production button.

• You will now be taken to the Payment page. Select your subscription type and enter your payment details before you click on the Make Payment button.

Access a production you have registered

• Once you are registered and logged in to your My Home page you should see the title of the production you have registered appear in the My Productions section on the left side of the page.

• Click on the title of the production.

• This will take you to the Production Home Page.

Invite cast or crew members to your production

• If you want to invite your cast or crew members to access your production pages, you will need to have purchased a subscription for your production first.

• Once you are inside your Production Home Page you will need to click on the Production Folder before clicking on the Cast/Crew Profiles button on the left side of the screen.

• Click on the Add Cast/Crew Profile button and enter in their details.

• Click Add Cast/Crew.

• Now you will see the persons details have been added to the list of cast and crew members.

• Click Invite to Production in the User Status column.

• Confirm their email address and click on the Continue Invite button.

• This person will receive an email with details on how to register as a member and how to access your production.

Access a production you have been invited to

• If you’re ready to access a production you have been invited to by your producer/administrator then you will need to be logged in to your member home page called My Home.

• If you do not have a My Home you will need register for free as a member of manageyourfilm.com. Click on the Registration tab on the manageyourfilm.com home page if you are not yet registered.

• Once you are registered and logged in to your My Home page you should see the title of the production you are working on appear in the Other Productions section on the right side of the page.

• Click on the title of the production you want to access.

• If the production title is not appearing you will need to contact your producer/administrator.

*Please Note* From this point onwards the guide refers to actions that may require “Contribute” access to a production. If you are unable to view certain folders or complete any of the following actions it may be because you have only “View” access to a production you have been invited to. Please contact the manageyourfilm.com member who invited you to the production if this is the case.

 

Set Up the Production Home Page

Upload your logo or other image

• Click on the link Put Your Production Logo Here.

• You will be taken to the Edit Production page where you can edit the key details about your production including address and contact details.

• In the section Logo, click on the Browse button to search for the image you want to upload and display.

• Select the image file of your choice and click Open.

• Click on the Update Production Details button at the bottom of the Edit Production page.

• When the image has loaded, it will appear in the top right corner of your Production Home Page.

• You can change/edit this image at any time by clicking on the link below your chosen image Edit Logo and repeat the steps above.

Post news items

• On the Production Home Page you can post news items by clicking on the link on the right side of the screen Click Here To Publish News Item. Enter your note and click Add. You can publish more news items at any time and access old news items here.

Share basic cast & crew contacts

• See Cast/Crew Profiles Section.

Check updates

• Each time you make a change to one of your templates or folders that change will be listed in the Updates Board. This will allow you track any amendments.

 

Upload a Script

• Make sure you have clicked on the Script File section.

• Browse for the file.

• Click Upload.

 

How to Add & Edit a Scene Breakdown

• Make sure you have clicked on the Scene Breakdown section.

• Click Add Scene Breakdown.

• Enter as much information as you can as this feeds information to other templates.

• Click on the Add button.

• To edit, simply click on the Edit button.

• Modify the details.

• Click on the Update Details button.

 

Track and Cast your Characters

• Make sure you have clicked on the Characters section.

• Click Add Character.

• Enter the character name.

• You can allocate a Cast member from here, if you have added cast members to your Cast/Crew Profiles in the Production folder and ticked the Actor box when you added/edited that a cast member. (See this section for more details.)

• Click on the Add Character button.

• To edit or re-cast a character, simply click on the Edit button.

• Modify the details.

• Click on the Update Character button.

 

Use the Production Schedule

To schedule an event, follow these simple steps first choosing either list or calendar view:

• Click on the List View button.

• Click Add Event.

• Enter appropriate details.

• Make sure you choose, Pre/Production/Post Production for your event.

• Click Add Event.

OR

• Click on the Calendar View button.

• Click on a date number in the top corner of the day you want.

• Enter details.

• Click the Add Event button.

Events in the Calendar View can be dragged and dropped for quick re-scheduling.

 

Create and Edit a Shooting Day / Call Sheet

To create a call sheet, follow these simple steps:

• Click on the Call Sheets section.

• Click on the Add Shooting Day/Call Sheet button.

• Add appropriate details.

• Click on the Add button.

To edit a call sheet, follow these simple steps:

• Click on the Call Sheets section.

• Click on the Edit button.

• VERY IMPORTANT – As you enter in various details in the call sheet, make sure you click on the Update Call Sheet button. This will allow you to save the details you enter.

To schedule a scene, follow these simple steps:

• If no scenes appear in the call sheet, please see the Shooting Schedule section to begin scheduling scenes.

 

Share or Remove a Call Sheet on the Production Home Page

• Click on the Call Sheets section.

• Select the Call Sheet you want to share from the list.

• When you are inside the correct Call Sheet, click on the Make Call Sheet Public button.

• If you want to remove a Call Sheet then click on the Make Call Sheet Private button.

 

Create and Edit the Shooting Schedule

To create a shooting schedule, follow these simple steps:

• Click on the Shooting Schedule section.

• Click on the Schedule Scene/Shot button.

• Select the Scene/Shot you want.

• Enter a date.

• Click on the Add button.

To edit shots in the shooting schedule, follow these simple steps:

• Click on the Shooting Schedule section.

• Click on the Shot you want to edit.

• Make any changes.

• Click on the Update button.

 

Add Cast/Crew Profiles

• To build your contact list, click on the Add Cast/Crew Profile button in the Cast/Crew Profiles section.

• Enter appropriate details.

• Email is essential if you are going to invite this contact to the production.

• If you do not want to invite this contact to the production you can use this tool to add their details to your list as a resource only.

• Tick the Actor box if this member is to be available for casting.

• Click on the Add Cast/Crew button.

 

Manage Cast/Crew Members Access Level

• To manage the access level for your members, click on the Manage Access button in the Cast/Crew Profiles section.

• Choose the level access you prefer for each member.

• View Access – allows a user to view but not make changes, edit or contribute notes to a chosen area.

• Contribute Access – allows a user to edit, delete, add and remove information within a chosen area.

• Click on the Save button.

 

Send an Email

• To send an email, click on the tick box in the first column of any member in the Cast/Crew Profiles section.

• This will activate the button Send Email To Selected Contacts

• Click on the Send Email To Selected Contacts button.

• Create your email.

• Click Send

 

Create and Edit the Locations List

To add a location, follow these simple steps:

• Click on the Add Location button.

• Enter in the appropriate location details.

• You must enter at least the script location.

• If you want to access online maps & directions, tick the box for Online Google Map.

• Click on the Add button.

 

Create and Edit the Shot List

You will first need to create a Scene Breakdown within the Script folder to be able to generate a Shot List. As soon as you have created scenes in the Scene Breakdown section you can add and edit shots in the shot list.

To add a shot, follow these simple steps:

• Click on the Add Shot button.

• Enter in the basic shot details including the Scene number.

• Click on the Add button.

To edit or delete a shot, follow these simple steps:

• Click on the Edit button for the appropriate shot.

• Modify or delete the shot details.

• Click either the Update or Delete botton.

 

Create and View the Props List

You won’t need to create the Props List manually as this list is automatically generated from details that are entered into the Scene Breakdown. If there are no items appearing on your Props List then you will need to go directly to the Scene Breakdown within the Script folder and begin entering in details for your scenes.

 

Use the Shared Documents in a department folder

To set up a folder, follow these simple steps:

• Click on the New Folder button.

• Enter a title for your folder.

• Click the Create button.

To add files to your folder, follow these simple steps:

• Click on the folder you wish to add your file to.

• Then click on the Upload New File button.

• Browse for the file.

• Click Upload.

To view an uploaded file, follow these simple steps:

• Double click on the file icon and open the file.

To save, rename or delete files in a folder, follow these simple steps:

• Right click on the file you want to view.

• You can choose to save, rename or delete the file.

 

Use the Notes in a department folder

To add a new note in the Notes section:

• Click on the Add Note button.

• Create a title for your note.

• Enter your noteworthy item.

• Click on the Add button.